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KARMAK CONFERENCE AND EXPO OCTOBER 1-3 ST. LOUIS UNION STATION

Welcome

Sign up by March 30th to receive a 10% discount!

Join us in person for Karmak Conference and Expo 2024!

Karmak’s Conference and Expo is no ordinary trade show. As an exhibitor, you receive three days of direct contact with Karmak’s most prominent customers and decision makers in an environment that is designed to encourage exhibitor participation.  Additionally, Karmak’s leadership team is visible and available for discussions around your solutions.  More importantly we’ve designed the show to be almost all inclusive.  As an exhibitor, you are provided food and drinks throughout the event including our two highly anticipated  evening parties.  Your 10×10 booth includes everything you need for a successful show.  This includes Electric, Wi-Fi, table, chairs, back drop and trash can.  Other optional booth enhancements are available through our Conference Exhibitor Services partner Heritage.

Get in front of key decision makers without the expense of traveling to hundred of different customer sites!
Of the 400+ customers that attend each year, our average attendee types are:

  • 40% Executive and C-Level decision makers
  • 40% Management
  • 20% End User

We are already excited for the 2024 Karmak Conference and Expo, and planning is well underway. We had a record number of customers and exhibitors at our 2023 event, and we’re confident that 2024 is going to be even bigger (and better). We’d love to see you there!

Increase your exposure with sponsorship opportunities!

We also offer sponsorship opportunities to help put your brand in front of industry leaders who have a vested interest in your products. As one of our exclusive Conference sponsors, we’ll help you increase your marketing exposure to help you build new business opportunities.

Don’t miss this once-a-year chance to get your company in front of key decision makers in the industry! For more information on how to become a sponsor or exhibitor, please contact us at Conference@karmak.com.

General Information and Quick Facts

Booth Equipment

Each 10’x10’ booth will be set with 8’ high black back drape, 3’ high black side dividers, one (1) 6’ black skirted table, two (2) chairs, one (1) wastebasket

and a 11” x 17” one-line identification sign. Electric and Wi-Fi are also provided for each booth.

Food options

Participation in the Karmak conference also provides the following food and drink options during the event.

Everything below is included in your package:

1. Breakfast: Wednesday and Thursday

2. Lunch: Tuesday, Wednesday, and Thursday

3. Dinner is provided at the Tuesday working reception and Wednesday night event

4. Coffee, water, soda, and tea are provided through the event

5. Alcoholic drinks are included for the Tuesday and Wednesday night event

6. Snacks are provided throughout the day

Exhibit hall carpet

The exhibit area is not carpeted. To enhance the appearance of your booth, rental carpet is available through Heritage. Please refer to the enclosed carpet

brochure and furniture/carpet order form.

Discount price Deadline Date

In order to receive advance order discount rates listed on the price sheet, we must receive your order and payment by Wednesday, September 13th, 2023.

Shipments to advance warehouse deadline date

Heritage will begin receiving freight at the advance warehouse on Tuesday, September 5th, 2023. To avoid late fees, all shipments to the advanced

warehouse must arrive no later than Monday, September 25th, 2023. Shipments will be received Monday through Friday between the hours of 10:00 a.m.

and 4:00 p.m.

Post show paperwork and labels

Our customer service department will provide a Heritage Bill of Lading and Labels for you to complete. Complete your paperwork ahead of time. Be sure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show.

HES Freight Logistics

If you need an on show site, cost effective and reliable carrier to transport your freight to and from the show, please email shipping@heritagesvs.com for a quote (guaranteed lowest material handling rate, priority empty return handling, complimentary shrink-wrap, etc.)

Ordering Online

Warehouse shipping information

Exhibitor Company Name and Booth Number

HERITAGE

C/O TForce Freight

8500 N. Hall St.

St. Louis, MO 63147

FOR: Karmak Conference 2024

Heritage will accept exhibit materials beginning Tuesday September 5th, 2024 at the warehouse address.  Material arriving after Monday, September 25th, 2024 will be received at the warehouse with an additional  after deadline charges.

Show site shipping address

Exhibitor Company Name and Booth Number

C/O HERITAGE

St. Louis Union Station Hotel

1820 Market St.

St. Louis, MO 63103

FOR: Karmak Conference 2024

Crated, boxed, or skidded materials will be accepted at show site beginning at 2:00 PM, Monday, October 2nd, 2023 at the show site address. Shipments arriving before this date may be refused by the facility and may be subjected to additional venue handling fees.

Service center hours

The Heritage Exhibitor Service Center will be staffed during exhibitor move-in and exhibitor move-out.

Karmak conference exhibitor kit

Heritage-Karmak Conference 2023 (pdf)

Enroll today!

Thank you for your interest in participating in the 2024 Karmak Conference and Expo!

After submitting your inquiry, you will be contacted by one of our conference event coordinators who will help you through the next steps.  If you have any questions about the event please use the “CONTACT” tab for faster answers.  You can also review the EVENT DETAILS tab for more details about what is included. 

We are excited to see you at our upcoming event!

Sponsorship and Expo Cost

For the 2024 Karmak Conference and Expo we are changing the way we offer sponsorships to give you even more options to participate and get your message out to Karmak customers and employees.  The solutions and pricing below will provide ongoing advertising opportunities throughout the event and you will also receive recognition for your booth.

Participation in the Karmak conference also provides the following food and drink options during the event.

Everything below is included in your package:

1. Breakfast: Wednesday and Thursday

2. Lunch: Tuesday, Wednesday, and Thursday

3. Dinner is provided at the Tuesday working reception and Wednesday night event

4. Coffee, water, soda, and tea are provided through the event

5. Alcoholic drinks are included for the Tuesday and Wednesday night event

6. Snacks are provided throughout the day

Thank you for participating in our event and being a sponsor!

Sign up for the Conference

When signing up, please send the total booth attendees, participation level, and Marketing Coordinator information for your organization.

Exhibitor Only: $4500

By selecting the Exhibitor Only option, you will receive the following:

  • 10×10 booth with 8′ high black back drape
  • 3′ high black side dividers
  • One 6′ black skirted table
  • Two chairs
  • Wastebasket
  • 11″x17″ one-line identification sign
  • 120 Electric
  • Wi-Fi

Every participating exhibitor will be required to have a booth and no options to walk the show are available

Additional Booth Attendees: $1650

You can have as many as 4 people in a booth.  If you are interested in bringing more people and require additional booth space please email conference@karmak.com for more details.

Sponsorship Options:

The sponsorship options below are  on top of the Exhibitor Only and Additional Booth Attendees options

Example:  ABC Exhibitor wants to bring 2 people to the event and participate in the Silver Sponsorship.

Exhibit Only: $4500

Additional Booth Attendee: $1650

Silver Sponsorship: $10K

Event total: $16,500

Platinum Sponsorship-$20K

Be the first to know when we launch! Sign up for our waitlist today and get exclusive access to our new website.

Gold Sponsorship: $15K

We have some amazing things in store for you. Stay tuned for our launch and get ready to experience something truly special.

Silver Sponsorship: $10K

Want to see what we’re working on behind the scenes? Follow our progress on social media and get an exclusive look at our design process.

Bronze Sponsorship: $5K

We offer a wide range of features to make your experience with karmakconference.com unforgettable. From personalized recommendations to real-time updates, we’ve got you covered.