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KARMAK CONFERENCE AND EXPO OCTOBER 1-3 ST. LOUIS UNION STATION

Welcome

Sign up by April 19th to receive a 10% discount!

Join us in person for Karmak Conference and Expo 2024!

Karmak’s Conference and Expo is no ordinary trade show. As an exhibitor, you receive three days of direct contact with Karmak’s most prominent customers and decision makers in an environment that is designed to encourage exhibitor participation.  Additionally, Karmak’s leadership team is visible and available for discussions around your solutions.  More importantly we’ve designed the show to be almost all inclusive.  As an exhibitor, you are provided food and drinks throughout the event including our two highly anticipated  evening parties.  Your 10×10 booth includes everything you need for a successful show.  This includes Electric, Wi-Fi, table, chairs, back drop and trash can.  Other optional booth enhancements are available through our Conference Exhibitor Services partner Heritage.

Get in front of key decision makers without the expense of traveling to hundred of different customer sites!
Of the 400+ customers that attend each year, our average attendee types are:

  • 40% Executive and C-Level decision makers
  • 40% Management
  • 20% End User

We are already excited for the 2024 Karmak Conference and Expo, and planning is well underway. We had a record number of customers and exhibitors at our 2023 event, and we’re confident that 2024 is going to be even bigger (and better). We’d love to see you there!

Increase your exposure with sponsorship opportunities!

We also offer sponsorship opportunities to help put your brand in front of industry leaders who have a vested interest in your products. As one of our exclusive Conference sponsors, we’ll help you increase your marketing exposure to help you build new business opportunities.

Don’t miss this once-a-year chance to get your company in front of key decision makers in the industry! For more information on how to become a sponsor or exhibitor, please contact us at Conference@karmak.com.

General Information and Quick Facts

Booth Equipment

Each 10’x10’ booth will be set with 8’ high black back drape, 3’ high black side dividers, one (1) 6’ black skirted table, two (2) chairs, one (1) wastebasket

and a 11” x 17” one-line identification sign. Electric and Wi-Fi are also provided for each booth.

Food options

Participation in the Karmak conference also provides the following food and drink options during the event.

Everything below is included in your package:

1. Breakfast: Wednesday and Thursday

2. Lunch: Tuesday, Wednesday, and Thursday

3. Dinner is provided at the Tuesday working reception and Wednesday night event

4. Coffee, water, soda, and tea are provided through the event

5. Alcoholic drinks are included for the Tuesday and Wednesday night event

6. Snacks are provided throughout the day

Exhibit hall carpet

The exhibit area is not carpeted. To enhance the appearance of your booth, rental carpet is available through Heritage. Please refer to the enclosed carpet

brochure and furniture/carpet order form.

Post show paperwork and labels

Our customer service department will provide a Heritage Bill of Lading and Labels for you to complete. Complete your paperwork ahead of time. Be sure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show.

HES Freight Logistics

If you need an on show site, cost effective and reliable carrier to transport your freight to and from the show, please email shipping@heritagesvs.com for a quote (guaranteed lowest material handling rate, priority empty return handling, complimentary shrink-wrap, etc.)

Ordering Online

Warehouse shipping information

Exhibitor Company Name and Booth Number

HERITAGE

C/O TForce Freight

8500 N. Hall St.

St. Louis, MO 63147

FOR: Karmak Conference 2024

Heritage will accept exhibit materials beginning Tuesday September 5th, 2024 at the warehouse address.  Material arriving after Monday, September 25th, 2024 will be received at the warehouse with an additional  after deadline charges.

Show site shipping address

Exhibitor Company Name and Booth Number

C/O HERITAGE

St. Louis Union Station Hotel

1820 Market St.

St. Louis, MO 63103

FOR: Karmak Conference 2024

Service center hours

The Heritage Exhibitor Service Center will be staffed during exhibitor move-in and exhibitor move-out.

Enroll today!

Thank you for your interest in participating in the 2024 Karmak Conference and Expo!

After submitting your inquiry, you will be contacted by one of our conference event coordinators who will help you through the next steps.  If you have any questions about the event please use the “CONTACT” tab for faster answers.  You can also review the EVENT DETAILS tab for more details about what is included. 

We are excited to see you at our upcoming event!

Sponsorship and Expo Cost

For the 2024 Karmak Conference and Expo we are changing the way we offer sponsorships to give you even more options to participate and get your message out to Karmak customers and employees.  The solutions and pricing below will provide ongoing advertising opportunities throughout the event and you will also receive recognition for your booth.

Participation in the Karmak conference also provides the following food and drink options during the event.

Everything below is included in your package:

1. Breakfast: Wednesday and Thursday

2. Lunch: Tuesday, Wednesday, and Thursday

3. Dinner is provided at the Tuesday working reception and Wednesday night event

4. Coffee, water, soda, and tea are provided through the event

5. Alcoholic drinks are included for the Tuesday and Wednesday night event

6. Snacks are provided throughout the day

Thank you for participating in our event and being a sponsor!

Sign up for the Conference

When signing up, please send the total booth attendees, participation level, and Marketing Coordinator information for your organization.

Tuesday:

Tuesday Night Event Sponsor: $25K

  • Premium booth placement 10×20 with electric, 4 chairs, and 2 tables included
  • Recognition as a sponsor in Conference packet
  • Sales literature of choice in Conference packet
  • Projected logo
  • Recognition in Conference App
  • 4 event passes
  • Post-conference attendee list

Bar Sponsor: $15K *Not Available*

  • Signage on the bars during the Tuesday night event
  • Company recognition during the event
  • Recognition as a sponsor in Conference packet
  • Sales literature of choice in Conference packet
  • Recognition in Conference App
  • 2 event passes
  • Post-conference attendee list

Lunch Sponsor: $11K

  • Rights to Tuesday’s lunch
  • Signage at serving stations
  • Brochure distribution on lunch tables
  • Recognition as a sponsor in Conference packet
  • Sales literature of choice in Conference packet
  • Recognition in Conference App
  • 2 event passes
  • 10×10 booth with electric, 2 chairs, and table included
  • Post-conference attendee list

Lunch Dessert Sponsor: $9K

  • Signage at dessert stations at Tuesday’s lunch
  • Recognition as a sponsor in Conference packet
  • Sales literature of choice in Conference packet
  • Recognition in Conference App
  • 2 event passes
  • 10×10 booth with electric, 2 chairs, and table included
  • Post-conference attendee list

 

Wednesday:

Elite Sponsor Wednesday night event:  $50K *Not Available*

  • Premium booth placement 10×20 with electric, 6 chairs, and 2 tables included
  • Band sponsorship on the Wednesday Night Event
  • Company logos on televisions
  • Recognition in keynote session
  • Recognition as a sponsor in Conference packet
  • Sales literature of choice in Conference packet
  • Recognition as Elite Sponsor in Conference App
  • Logo placement on all attendee hotel room keys
  • Includes 6 event passes
  • Post-conference attendee list

Breakfast Sponsor:  $11K *Not Available*

  • Rights to Wednesday’s breakfast
  • Signage at serving stations
  • Brochure distribution on breakfast tables
  • Recognition as a sponsor in Conference packet
  • Recognition in Conference App
  • Sales literature of choice in Conference packet
  • 2 event passes
  • 10×10 booth with electric, 2 chairs, and table included
  • Post-conference attendee list

Lunch Sponsor:  $11K *Not Available*

  • Rights to Wednesday’s lunch
  • Signage at serving stations
  • Brochure distribution on lunch tables
  • Recognition as a sponsor in Conference packet
  • Sales literature of choice in Conference packet
  • Recognition in Conference App
  • 2 event passes
  • 10×10 booth with electric, 2 chairs, and table included
  • Post-conference attendee list

Lunch Dessert Sponsor: $9K

  • Signage at dessert stations at Wednesday’s lunch
  • Recognition as a sponsor in Conference packet
  • Sales literature of choice in Conference packet
  • Recognition in Conference App
  • 2 event passes
  • 10×10 booth with electric, 2 chairs, and table included
  • Post-conference attendee list

Bar Sponsor: $10K *Not Available*

  • Signage on the bars during the Wednesday night event
  • Company recognition during the event
  • Company logo on televisions
  • Recognition as a sponsor in Conference packet
  • Sales literature of choice in Conference packet
  • Recognition in Conference App
  • 2 event passes
  • Post-conference attendee list

Party Roamer Sponsor: $8K

  • Logo on Party Roamer images
  • Recognition as a sponsor in Conference packet
  • Recognition within Conference App
  • Sales literature of choice in Conference packet
  • 2 event passes
  • 10×10 booth with electric, 2 chairs, and table included
  • Post-conference attendee list

 

Thursday:

Breakfast Sponsor: $11K

  • Rights to Thursday’s breakfast
  • Signage at serving stations
  • Brochure distribution on breakfast tables
  • Recognition as a sponsor in Conference packet
  • Recognition in Conference App
  • Sales literature of choice in Conference packet
  • 2 event passes
  • 10×10 booth with electric, 2 chairs, and table included
  • Post-conference attendee list

Lunch Sponsor:  $11K

  • Signage at serving stations
  • Brochure distribution on lunch tables
  • Recognition as a sponsor in Conference packet
  • Sales literature of choice in Conference packet
  • Recognition in Conference App
  • 2 event passes
  • 10×10 booth with electric, 2 chairs, and table included
  • Post-conference attendee list

Lunch Dessert Sponsor: $9K

  • Signage at dessert stations for Thursday’s lunch
  • Recognition as a sponsor in Conference packet
  • Sales literature of choice in Conference packet
  • Recognition in Conference App
  • 2 event passes
  • 10×10 booth with electric, 2 chairs, and table included
  • Post-conference attendee list

 

Miscellaneous:

Conference App Sponsor: $10K *Not Available*

  • Banner placement in Conference App
  • Recognition in Conference App emails
  • Recognition as a sponsor in Conference packet
  • Recognition within Conference App
  • Sales literature of choice in Conference packet
  • 2 event passes
  • 10×10 booth with electric, 2 chairs, and table included
  • Post-conference attendee list

Charging Station Sponsor: $9K (2 available)

  • Signage at Charging Station for all 3 days
  • Banner placement within Conference App
  • Recognition as a sponsor in Conference packet
  • Recognition within Conference App
  • Sales literature of choice in Conference packet
  • 2 event passes
  • 10×10 booth with electric, 2 chairs, and table included
  • Post-conference attendee list

Networking Breaks Sponsor: $12K

  • Rights to 6 networking breaks
  • Signage at break stations
  • Recognition as a sponsor in Conference packet
  • Recognition within Conference App
  • Sales literature of choice in Conference packet
  • 2 event passes
  • 10×10 booth with electric, 2 chairs, and table included
  • Post-conference attendee list

Badge Lanyards: $10K  *Not Available*

  • Company name on attendee lanyards
  • Recognition as a sponsor in Conference packet
  • Recognition within Conference App
  • Sales literature of choice in Conference packet
  • 2 event passes
  • 10×10 booth with electric, 2 chairs, and table included
  • Post-conference attendee list

Exhibit Only: $4,500

  • 10×10 booth with electric, 2 chairs, and table included
  • 1 event passes
  • Exhibitor profile in Conference App
  • Sales literature of choice in Conference packet

Post-conference attendee list NOT INCLUDED

Additional event passes: $1,650 each